Career Guidance Committee Guidelines
The district director will appoint a career guidance committee for each nontenured faculty member within 60 days of hire. The district directors will give the committee and the county chair an orientation to their responsibilities. Committees will be composed of at least three tenured faculty members, one of whom will be designated as the committee chair. If the nontenured faculty member and the county chair agree that it would be useful to include a specific perspective, another member from a different district and/or a specialist may be added to the guidance committee. The career guidance committee may extend an invitation to the county chair to participate in their meetings and discussion.
Regular communication between the committee chair and the county chair, regarding performance is required. If the nontenured faculty member is the county chair, communication should be between the committee chair and the district director.
Tasks of the Career Guidance Committee:
- Assist nontenured faculty to become acquainted with extension faculty in the tenure unit and assist tenured faculty to become knowledgeable with the history and breadth of the tenure candidate's career.
- Suggest activities that are helpful in advancing the career of the nontenured faculty member consistent with the guidelines.
- Provide additional counseling opportunities for nontenured faculty using a variety of approaches such as telephone contact, visits during extensioin meetings, written correspondence and pre-arranged counseling meetings.
- Maintain a continuing record of the nontenured faculty member which includes vita, position description, POAs, briefing reports and other relevant information.
- The career guidance committee will meet formally at least once each year with the nontenured faculty and review progress using the six tenure criteria as a guideline. The meeting should precede the summer meeting of the tenured faculty.
Each year, the chair of the career guidance committee will make a short oral report to the tenured faculty focusing on the committee's assessment of the career progress of the nontenured faculty. Following the report, the chair of the committee will lead a discussion encouraging input for all the tenured faculty.
Meeting of the Tenured Faculty
Each summer the district director will arrange a meeting for all tenured faculty within the tenure unit. The purpose of this meeting is to hear a seminar presentation of promotion and tenure candidates. It provides an opportunity for faculty input and valuative information for promotion and tenure considerating balloting.
Additionally, each year the chair of the career guidance committee will make a short oral report to the tenured faculty focusing on the career guidance committee's view of each nontenured faculty member's career progress.
Third-year review candidates will make their seminar presentations and tenured faculty a current vita and position description of each faculty member being considered for tenure and third-year review.
Prior to the tenure unit meeting, the district director will provide all tenured faculty a current vita and position description of each faculty member being considered for tenure and third year review.
Tenured faculty at the district meeting are encouraged to provide additional input for discussion relating to nontenured faculty.
Nontenured faculty may attend the seminar portion of the meeting but not the discussion of performance.
Responsibility of Nontenured Faculty
Each year, all nontenured faculty will provide the following to the members of their career guidance committe:
- Plans of Action
- Project Briefing Reports
- Vita
- Position Description, if there are changes
Candidates for the third-year review are expected to make a presentation to the tenured faculty at the district meeting. The topic is the candidate's highest-priority educational and/or developmental programs.
Tenure and promotion candidates will make an approximately 30-minute presentation on highest-priority educational and/or developmental programs at the district meeting.
Ballotting Process
The director's office will distribute to district directors tenure ballots for each tenure candidate and each candidate for third-year review. Each ballot will have the name of the candidate and the tenured faculty member inscribed. Completed ballots will be returned to the district director.
This is a peer review process. Each tenured faculty member is responsible for providing an independent, objective evaluation of the candidate.
Tenured faculty will complete an advisory ballot during the third year of those nontenured faculty who were initially appointed at the E-2 rank. The advisory ballots will be returned to the district director. Information from the advisory ballots will be used by the district director to counsel nontenured faculty.
District Director Responsibilities
The district director will schedule an annual meeting of tenured faculty to discuss tenure and promotion candidates, candidates for third-year review and progress of other nontenure faculty. Prior to the meeting, the district director will provide all tenured faculty a current vita and position description (if changes are made) for each candidate. A record of all tenured faculty who attend and those who do not will be kept.
Each year the district director and respective county chair will discuss the career guidance committee summary with the nontenured faculty member and will counsel the faculty member regarding performance.
The district director and nontenured faculty member will each sign and date a written summary of their discussion. The signatures will signify that they have discussed the contents of the committee summary. The nontenured faculty member has the right to have a statement concerning the summary permanently attached to the summary. Should the nontenured faculty member attach a statement ot the summary, the statement should be distributed to members of the guidance committee by the district director. Copies of the summary will be given to the nontenured faculty member and county chair, one copy will be kept in district records and one copy will be placed with the nontenured faculty member's official personnel file. A copy will be available to tenured faculty, on request. All tenure related material will be destroyed after five years.
The district director will summarize the results of the tenure ballots for inclusion in the evaluative statement. The ballots themselves are submitted in the tenure notebook. The ballots are removed before the college T & P committee reviews the notebook and sent to the provost's office. After a tenure decision has been made by the Washington State University Board of Regents, the tenure ballots are kept for five years and then destroyed.
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