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Procedures
for Career Guidance Committee
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The
district director will appoint a career guidance committee for each
nontenured faculty member within 60 days of hire. The district directors
will give the committee and the county chair an orientation to their
responsibilities. Committees will be composed of at least three tenured
faculty members, one of whom will be designated as the committee chair.
If the nontenured faculty member and the county chair agree that it
would be useful to include a specific perspective, another member
from a different district and/or a specialist may be added to the
guidance committee. The career guidance committee may extend an invitation
to the county chair to participate in their meetings and discussion. |
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Regular
communication between the committee chair and the county chair, regarding
performance is required. If the nontenured faculty member is the county
chair, communication should be between the committee chair and the
district director. |
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Tasks
of the Career Guidance Committee: |
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- Assist
nontenured faculty to become acquainted with extension faculty
in the tenure unit and assist tenured faculty to become knowledgeable
with the history and breadth of the tenure candidate's career.
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- Suggest
activities that are helpful in advancing the career of the nontenured
faculty member consistent with the guidelines.
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- Provide
additional counseling opportunities for nontenured faculty using
a variety of approaches such as telephone contact, visits during
extensioin meetings, written correspondence and pre-arranged counseling
meetings.
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- Maintain
a continuing record of the nontenured faculty member which includes
vita, position description, POAs, briefing reports and other relevant
information.
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The
career guidance committee will meet formally at least once each year
with the nontenured faculty and review progress using the six tenure
criteria as a guideline. The meeting should precede the summer meeting
of the tenured faculty. |
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Each
year, the chair of the career guidance committee will make a short
oral report to the tenured faculty focusing on the committee's assessment
of the career progress of the nontenured faculty. Following the report,
the chair of the committee will lead a discussion encouraging input
for all the tenured faculty. |
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Meeting
of the Tenured Faculty |
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Each
summer the district director will arrange a meeting for all tenured
faculty within the tenure unit. The purpose of this meeting is to
hear a seminar presentation of promotion and tenure candidates. It
provides an opportunity for faculty input and valuative information
for promotion and tenure considerating balloting. |
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Additionally,
each year the chair of the career guidance committee will make a short
oral report to the tenured faculty focusing on the career guidance
committee's view of each nontenured faculty member's career progress. |
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Third-year
review candidates will make their seminar presentations and tenured
faculty a current vita and position description of each faculty member
being considered for tenure and third-year review. |
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Prior
to the tenure unit meeting, the district director will provide all
tenured faculty a current vita and position description of each faculty
member being considered for tenure and third year review. |
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Tenured
faculty at the district meeting are encouraged to provide additional
input for discussion relating to nontenured faculty. |
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Nontenured
faculty may attend the seminar portion of the meeting but not the
discussion of performance. |
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Responsibility
of Nontenured Faculty |
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Each
year, all nontenured faculty will provide the following to the members
of their career guidance committee: |
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- Plans
of Action
- Project
Briefing Reports
- Vita
- Position
Description, if there are changes
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Candidates
for the third-year review are expected to make a presentation to the
tenured faculty at the district meeting. The topic is the candidate's
highest-priority educational and/or developmental programs.
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Tenure
and promotion candidates will make an approximately 30-minute presentation
on highest-priority educational and/or developmental programs at the
district meeting. |
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Balloting
Process |
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The
director's office will distribute to district directors tenure ballots
for each tenure candidate and each candidate for third-year review.
Each ballot will have the name of the candidate and the tenured faculty
member inscribed. Completed ballots will be returned to the district
director. |
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This
is a peer review process. Each tenured faculty member is responsible
for providing an independent, objective evaluation of the candidate. |
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Tenured
faculty will complete an advisory ballot during the third year of
those nontenured faculty who were initially appointed at the E-2 rank.
The advisory ballots will be returned to the district director. Information
from the advisory ballots will be used by the district director to
counsel nontenured faculty. |
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District
Director Responsibilities |
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The
district director will schedule an annual meeting of tenured faculty
to discuss tenure and promotion candidates, candidates for third-year
review and progress of other nontenure faculty. Prior to the meeting,
the district director will provide all tenured faculty a current vita
and position description (if changes are made) for each candidate.
A record of all tenured faculty who attend and those who do not will
be kept. |
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Each
year the district director and respective county chair will discuss
the career guidance committee summary with the nontenured faculty
member and will counsel the faculty member regarding performance.
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The
district director and nontenured faculty member will each sign and
date a written summary of their discussion. The signatures will signify
that they have discussed the contents of the committee summary. The
nontenured faculty member has the right to have a statement concerning
the summary permanently attached to the summary. Should the nontenured
faculty member attach a statement ot the summary, the statement should
be distributed to members of the guidance committee by the district
director. Copies of the summary will be given to the nontenured faculty
member and county chair, one copy will be kept in district records
and one copy will be placed with the nontenured faculty member's official
personnel file. A copy will be available to tenured faculty, on request.
All tenure related material will be destroyed after five years. |
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The
district director will summarize the results of the tenure ballots
for inclusion in the evaluative statement. The ballots themselves
are submitted in the tenure notebook. The ballots are removed before
the college T & P committee reviews the notebook and sent to the
provost's office. After a tenure decision has been made by the Washington
State University Board of Regents, the tenure ballots are kept for
five years and then destroyed. |
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2710 University Drive, Richland, WA 99354-1671
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