Resignation & Retirement
LETTER
OF RESIGNATION/RETIREMENT
A faculty member who has decided to terminate
services with the University is expected to notify the Dean and
Director in writing at the earliest possible opportunity. The
letter should include the date the resignation/retirement is
to be effective. Send a copy of the letter to others who should
be informed, including the district director or department chair.
Community-based faculty should write a second letter of resignation/retirement
to the appropriate government officials.
An
Extension faculty member without credit teaching responsibilities
is expected to give at least two months notice, and principal
administrative officers are expected to give at least four months
notice. Faculty with formal teaching responsibilities are expected
to complete the academic year unless the appointment is for a
shorter term. Faculty may properly request a waiver of this requirement
of notice in case of hardship or in a situation where they would
otherwise be denied substantial professional advancement or other
opportunity.
Unless
otherwise mutually agreed, a faculty member who terminates service
without giving due notice, except under extraordinary circumstances,
is regarded as having broken the terms of the contract of employment
with the University. Breach of contract may place the University
in a position of hardship in meeting its responsibilities to
its students and services to the state. Such action is regarded
also as a breach of professional ethics. A complete account of
any irregular resignation may be written into the permanent record
of the person concerned. See WSU Faculty Manual, Section III.33.
The
retirement letter will initiate contact from the College of Agricultural,
Human, & Natural Resource Sciences (CAHNRS) Business and Finance
Office regarding retirement procedures and decisions. Contact
the Business
and
Finance Office for information regarding unused annual and sick
leave.
PERSONAL PAPERS
AND ITEMS TO CONSIDER WHEN RESIGNING:
- Retirement
Contributions -- review options with Benefits Officer
* Employees on Civil Service Retirement,
Civil Service Offset, and Federal Employees Retirement contact
the CAHNRS Business and Finance Office.
* Employees on Public Employees Retirement and TIAA-CREF contact WSU Benefits
Services Office.
- Health
Insurance--Contact the WSU Benefits Services Office to continue
health insurance on a self-pay basis. Request COBRA forms.
- Return
telephone credit cards, WSU identification card, federal identification
card, and other documents to the CAHNRS Business and Finance
Office.
- Complete
leave reports through your resignation date. Contact the CAHNRS
Business and Finance Office to receive leave report forms.
REPORTS
All reports, including AICS and WEMIS must
be submitted before the employee's departure.
INVENTORY
When a County Director leaves the county, the
county and state equipment should be inventoried and the inventories
should be signed in the presence of the replacement, the supervisor,
or the appropriate county government official for county property.
Other faculty should check any inventory with the County
Director or
other designated person.
CHANGING
HOME ADDRESS
Use the following Web site to change your address.
Payroll will send your W-2 form to this address.
www.wsu.edu/payroll.
RECORDS
Community-based Faculty and Staff
For the benefit of your successor, leave in your office the following:
- Information
about the program which he/she will find useful, including
copies of program events and plans of work.
- Lists
of organized groups with names and addresses of officers and
leaders.
- Membership
of committees with addresses and dates of appointment.
State
Specialists
Leave any information about the state program which your successor will need,
including copies of program events and plans of work.
TRANSFERRING
TO ANOTHER COUNTY OR POSITION IN EXTENSION
Letter of Resignation
Write a letter to the appropriate county government official advising them
of the effective date of your resignation. Send a copy to your County
Director and district
director.
Reports,
Inventory, New Home Address, and Records
Complete the following parts of the instructions above:
Reports
Inventory
Changing Home Address
Records
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