- Click OK.
- The next
screen is the WEMIS menu. You will now have access to the following
index:
Input
New Information
Input New Volunteer Information
Edit Existing Information
Delete Existing Information
Enter POA Summary
View YTD Reports
On-line
Documentation
Email - WEMIS Coordinator
about POLICY.
Email - WEMIS Programmer about
SOFTWARE.
We will explore
each area in the following sections.
Input
New Information
This is where
you will enter your new WEMIS information. Select the month and/or
year you would like to enter now. When the month & year are
correct for the data you need to input, click the Continue button
to proceed. Next select your ID, the current year, month and location
are displayed. You are now ready to begin entering data.
NOTE:
If data for that period already exists, a message will be displayed
"A record for that date already exists". Click Return
to Main Menu link & select Edit Existing Information or click the Back button on your browser to enter a different date.
- The New
Input screen is displayed. Your ID, location, & date (year/month)
are displayed at the top of this screen. Make sure they are correct
before proceeding.
- Under the
Contacts heading are multiple sections with a Program pull-down
menu (arrow on the right side of field) and several boxes for
numbers (Hours, White, Black, etc.).
- Click the
down arrow on the right side of the first Program field. You will
see a list of items exactly like the ones you know from the old
WEMIS report forms. Highlight the appropriate program area to
select. (HINT: If you know the code for the program area you want,
press the key for the first number. The first program beginning
with that number appears. You can use the up and down arrow keys
to find the appropriate program code from there as they are in
numeric order.) Fill in the appropriate data for that program
area (HINT: Tab moves you from field to field - DO NOT USE THE
ENTER KEY to make these moves. <ENTER> is the keystroke
for selecting the Submit button.)
- Continue
in this fashion until all of your data is entered for all program
areas.
- Double-check
your data and click the Submit button at the top of this form.
You have successfully entered new data into your account.
- The Reset
button at the top of this page is used if you want to delete all
the data you have entered thus far. This is useful if you inadvertently
typed in the incorrect year or month; or used the wrong data.
You also have the option of going back to the Main Menu without
saving any of the data.
NOTE: If you get a "500 server error" and then click the Back
button on your browser, your data will be gone. Unfortunately, there
is no alternative at this time. So keep backups of your information
or print the form before clicking the Submit button.
Input
New Volunteer Information
This form is
similar to the Input New Information form; however, the items listed
under Program are relevant to the hours for your volunteer(s). The
same keystrokes as above are used on this form. Press the Submit
button when this form is completed.
Edit
Existing Information
- Your ID,
the current year and month, and your location are displayed on
this screen. If you want to edit data for a different month and/or
year, you can change those values now. When the month & year
are correct for the data you need to edit, click the Continue
button to proceed.
- The Edit
Record screen is displayed. Your ID, location, & date (year/month)
are displayed at the top of this screen. Make sure they are correct
before proceeding.
- Under the
Contacts heading are multiple sections with a Program pull-down
and several boxes for numbers (Hours, White, Black, etc.) filled
in with specific data from previous data entry. At this time,
you can change program area and any of the contact hours. Or,
you can add program areas & contact hour information by scrolling
down until you find a section that is blank. Add your new data
in that section.
- Double-check
your data and click the Submit button at the top of the form.
You have successfully edited this record.
- The Reset
button at the top of this page is used if you want to delete all
the data you have entered thus far. This is useful if you inadvertently
typed in the incorrect year or month; or entered the incorrect
data. You also have the option of going back to the Main Menu
without saving any of the data.
NOTE: If you get a "500 server error" and then click the Back
button on your browser, your data will be gone. Unfortunately, there
is no alternative at this time. So keep backups of your information
or print the form before clicking the Submit button.
Delete
Existing Information
This option
can be helpful if you incorrectly enter an entire month of data
and want to start over.
- Select this
option from the Main Menu. The next screen is the Delete Existing
record screen.
- Your ID,
the current year and month, and your location are displayed on
the this screen. If you want to change it to delete a different
month and/or year, you can change those values now. When the month
& year are correct for the data you need to delete, click
the Continue button to go on.
- You are
prompted"Are you sure you want to permanently delete this
record?" Respond Yes if you are absolutely sure. Click No
if you have any doubts at all.
- If you click
Yes, a message "The WEMIS record have been successfully deleted
from the database!" is displayed. You will automatically
return to the WEMIS main menu.
Enter
POA Summary
This form is
similar to the Input New Information form; however, this allows
you to provide a summary of programs and total planned hours. Press
the Submit button when this form is completed.
View
YTD (Year-to-date) Reports
Individual
Monthly Records
A table is
displayed showing which months you have completed as well as how
many contact hours you have to date. This page is suitable for printing.
Individual
Summary - Contacts by Project
You can choose
to obtain your individual summary or a summary by county (any county
in the state). If you want your own summary, leave the Office Location
field to Individual Only. If you want a particular county's summary,
click the down arrow on the right side of the Office Location field.
Select the Office Location you need. Click the Submit button.
A table with
totals by project is displayed. If there are no records for that
Office Location, you will receive a message "No records matched
the reporting criteria!" Use the Back button on your browser
to return to the Individual Summary menu or click Return to Main
Menu.
Contacts By
Program Area
When you select
this option from the reports menu, you are sent to a secondary screen
where you can select an office location (county, branch, research
center, etc.). Select the appropriate office location & press
the Submit button.
This report
is listed in project number order with the employee's name listed
within each project area & the total hours they reported.
Delinquent
Report
You may choose
any county office, research center or branch campus (including WSU
Pullman) to see which employees are delinquent in completing their
WEMIS report. Each employee for that Office Location is listed.
An "X" is displayed beneath the month(s) that the employee
has completed their WEMIS report form. Interesting reading.....You
can be sure the administrators will be reading this report regularly!
State Project
Summary by Individual
A table is
displayed showing the State totals by project summary for each individual.
This page is suitable for printing.
POA Summary
by Project
A table is
displayed showing the total of planned days for the year for each
individual and program. This page is suitable for printing.
POA Summary
by Individual
A table is
displayed showing the total of planned days and projects for each
individual. This page is suitable for printing.
Summary
That's the
new WEMIS On-line reporting system. It should make your WEMIS report
simpler and more efficient. Maintenance of this information is in
your hands. An option in the WEMIS On-line allows you to contact
the WEMIS coordinator directly -- questions, problems. |
